Citywide Policies
Signed copies of the following citywide policies are available on file with Human Resources.
Administrative & Technology
Administrative
Technology and Communications
Benefits & Compensation
Benefits & Compensation
- Alternative Work Schedules Program
- Bereavement Leave
- Classification and Compensation
- Downtown Parking
- Education Incentive
- Employee Assistance Program
- Employee Recognition and Retirement
- Family Medical and Safe Leave
- General Benefits
- Holiday Pay
- Leave of Absence and Leave Without Pay
- Overtime Pay
- Pay Periods
- Professional Leave
- Recovery of Overpayment to Employees
- Sick Leave
- Vacation Leave
Employee Relations
Employee Relations
- Administrative Grievance
- Discipline & Discharge
- Employment of Relatives, Intimate Partners
- Ethics
- Workplace Discriminatory Harassment
- Inclement Weather or Other Events
- Outside Employment
- Performance Management
- Personnel Records
- Tobacco-Free Workplace
- Termination of Employment
- Types of Appointments
- Verification of Employment, Information Release From Personnel File, Reference Checks
- Violence in the Workplace
- Security and Confidentiality of HR and Payroll Inf
- Use of Social Media
- Workplace Respect and Code of Conduct
- Reporting Improper or Unlawful Conduct - No Retaliation
Recruitment & Selection
Safety
Other Department-Specific Policies
- Details
Medical Benefits
Contact the benefits team
AFSCME, Nonbargaining, and Police
AFSCME, Nonbargaining, and Police
Premium Rates
PacificSource
If you are between 0.5-0.74 FTE and benefits eligible:
moda / ODS Health Plans
Dental
Vision
VEBA
Fire
Fire
Only fire department employees receive the medical benefits listed below:
Regence Blue Cross Blue Shield of Oregon
Enrollment
Premium Rates
- 2024 BCBS Dental Summary of Benefits and Coverage
- 2024 BCBS Medical Summary of Benefits and Coverage
- 2024 BCBS Vision Summary of Benefits and Coverage
- ActiveFit Direct Gym Membership
- BlueCard PPO National Network
- Doctor on Demand Virtual Office Visits
- Regence Advantages Member Discounts
- Regence Advice24 Nurseline
- Regence App
- Regence Care Management
- Regence Empower Wellbeing Program
- Regence Preventive Flyer
- Member Open Enrollment Booklet
Employee Notices
Employee Notices
Affidavit of Domestic Partnership
COBRA
Health Insurance Portability and Accountability Act (HIPAA)
- Details
Leave (FMLA, OFLA, PFML)
This page will provide all City's employees with an understanding of your rights and responsibilities under state and federal leave laws. Your Human Resources team is here to help navigate the available leave programs.
To apply for leave benefits:
1. Notify your supervisor
For foreseeable leave needs
You must provide the City with at least 30 calendar days notice before taking leave.
In an emergency
You or your designee must give verbal notice to your supervisor within 24 hours of your absence. Written notice to the City is required from you or your emergency contact on record within three days after starting leave.
Using Oregon Paid Family Medical Leave (PFML)?
Under PFML regulations, failure to give notice as required by the PFML statute, may result in PFML benefits reduction of up to 25% of the first week’s benefit.
Family, Medical, and Safe Leave Policy
If you have questions, contact HR by phone at x7529 or by email
2. Submit a leave request
Note: You will need to be on the City network to submit this form.
Applying for Oregon Paid Family Medical Leave (PFML)?
Complete the packet below that pertains to your need. All items are required unless noted.
- Own Serious Health Condition
- Care of Family Member
- Bonding (parental leave) | Verification of Birth form
- Voluntary Tax Withholding Request
Completed and signed packets, including supporting forms and documents should be returned to The Standard,
3. What's next?
Once the leave request is received, Human Resources will provide you with the following (if applicable):
Initial Notice of Eligibility and Rights
Certification of Health Care Provider
Must be submitted to Human Resources within 15 calendar days after the employer’s request for certification. If the employee fails to provide complete and sufficient medical certification, their leave request may be denied.
Return-to-Work Restrictions Form
If applicable. Must be provided to your supervisor or Human Resources prior to returning to work.
Designation Notice
Learn more:
Family Medical Leave Act (FMLA)
FMLA covers up to 12 weeks of leave each benefit year for any combination of family and medical leave for eligible employees or covered family member(s). Leave may be taken consecutively or on an intermittent basis.
You must have worked for the City of Albany for at least 12 months (not necessarily consecutive) and have at least 1,250 actual hours worked with the City during the 12 months immediately preceding the leave.
Additional Information
- Poster
- Visit the U.S. Department of Labor page to learn more about FMLA.
Oregon Family Leave Act (OFLA)
OFLA covers up to 12 weeks of leave each benefit year. Under certain circumstances, you may be eligible for additional leave for pregnancy-related conditions and sick child leave.
You must have been employed by the City for at least 180 calendar days and also have actual hours worked at an average of at least 25 hours per week during the 180 calendar days immediately preceding the leave.
Additional Information
- Poster
- Visit the Oregon Bureau of Labor & Industries page to learn more about OFLA.
Oregon Paid Family Medical Leave (PFML)
In addition to FMLA and OFLA, Oregon offers the PFML program administered by The Standard. PFML allows eligible employees to take up to 12 weeks of paid leave in a 52-week period (starting from the day leave begins) for family, medical, or safe leave. If pregnant, you may be eligible for additional leave. Leave may be taken consecutively or on an intermittent basis in increments of work day(s) or work week(s).
You are eligible for PFML benefits immediately upon hire if you have worked in Oregon and earned at least $1,000 in wages in your base year and have contributed to Paid Leave Oregon through payroll deduction in your base year.
Additional Information
- Poster
- Summary
- Overview video (Oregon Employment Dept.)
- FAQ
- Visit The Standard page to learn more about PFML
- Contact The Standard by phone 866-756-8116 or email at
This email address is being protected from spambots. You need JavaScript enabled to view it.
- Details
Employee Assistance Programs
There are two confidential Employee Assistance Programs available to City employees and their dependents.
SupportLinc
This program provides 8 free sessions (both virtually and or in-person) for employees and their dependents, per existing issue.
The EAP offers a wide range of services, including:
- Counseling Services: Access to confidential counseling sessions for emotional, mental, and behavioral health concerns. Option of in-person, text therapy or virtual.
- Work-Life Balance Support: Assistance with managing stress, work-life balance, and personal responsibilities
- Financial and Legal Advice: Guidance on financial consultation, debt management, and legal issues.
- Coaching: Support for depression, stress, anxiety, or relationship issues.
- Crisis Support: Immediate assistance during personal crises or emergencies.
How Can You Access Supportlinc EAP Services?
To take advantage of the Supportlinc EAP, simply contact CuraLinc at 888-881-5462 or visit www.supportlinc.com (group code: cityofalbany) for more information and to schedule an appointment. All services are free of charge and strictly confidential.
Downloads
HealthAdvocate from The Standard
We also have a secondary EAP service available to us through The Standard called HealthAdvocate, which can be used in place of or in addition to the services provided through SupportLinc.This program includes three visits per "Life Service" for employees and their dependents.
Downloads
- Details
Human Resources
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If you need to contact HR, click here to use our contact form or call 541-917-7509.
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